CARE INTERNATIONAL – TERMS OF REFERENCE FOR SENIOR PROCUREMENT OFFICER (Emergency Program)– GAROWE-SOMALIA

General Objective

The senior procurement officer will be responsible for emergency program procurement activities in Puntland/Somalia to ensure adherence to policy and procedures. Ensure that procurement activities and the receipt of goods and services are timely, accurate and efficient. Also, ensure the weekly preparation of the Procurement Status Report (PSR) and identify issues on the report and provide recommendations for problem resolution.

Ensure that there is a vendor list with adequate vendors in each sector and ensure quality of goods & services provided at a good price.

Specific Roles and Responsibilities

• Procurement Process.

• Responsible purchasing activities and work relating to procurement and supply for Emergency program including specifications, quotes, ordering, packaging, storage, and transportation of supplies.
• Liaise with the procurement manager and the admim team  to ensure timely processing of procurement requests and delivery of the same to the required destinations following the laid down procedures and donor regulations.
• Provides a quality procurement status report to the management on a weekly basis and follow up procurement requests as appropriate.
• Liaise with other country procurement units to ensure that supplies ordered from other locations are followed up and delivered to the intended sites in a timely manner.
• Ensure proper understanding and adherence to donor and CARE rules and regulations in all sub offices and that all procurement documents are timely completed, have complete and accurate support documentation, and are appropriately filed.
• Ensure that procurement procedures are fully complied with the donor’s regulations and CARE policies.
• Provide secretarial and technical support to the sub office procurement Committees while evaluating the bids and ensure the compliance and the other guidelines are followed.
• Participate the annual vendor evaluations through a fair and competition processes.
• Ensure vendor performance evaluation is done after completion of activities.
• Understand current audit and spot check findings related to the obligations and duties and to participate in decisions and activities that will reduce audit findings.
• Ensure that each sub office has an updated and approved vendor list.
• Monitor the supply market trends for updated information such as changes in market price, new products, and additional suppliers.

• Staff Management and Development.

• Monitor performance of direct reports and coordinate the annual and mid-year performance activities, including preparation of staff IOP and APAA;
• Directly supervise the work of direct reports and collaborate with the indirect reports.
• Provide support through coaching, mentoring, and training opportunities to direct supervisee to enable them meet challenging performance objectives.
• Identify opportunities for development and recommend training.
• Initiate, evaluate and propose any staffing changes such as recruitment for new staff, promotion, termination, remuneration adjustments for existing staff.

• General Responsibilities & Administration.

• Attend various procurement meetings as needed;
• Communicate with staff on various program support issues;
• Any other duties as assigned by the procurement Manager.
• Through the Procurement committee, determines required vendors to supply goods and services as per CARE regulations and procedures.
• Coordinate other counterpart agencies and acquire all necessary related market information’s
• Perform and other duties assigned by your supervisor.

• Experience/ Education.

  • University Degree in Procurement/ Logistics and Business Administration or equivalent qualification and experience, understanding the various donor regulations.
  • CIPS desirable
  • With at least 5-years work experience in relevant field INGO or other agencies experience in Supply Chain functions, with specific focus on procurement management
  • Ability to cope with heavy workloads and to work under pressure to meet tight deadlines.
  • Proven ability in the implementation of large-scale programs.
  • Proven ability to prioritize tasks, meet deadlines.
  • High integrity, pro-active, stable, robust character, and a good team-player
  • Highly motivated, results-oriented, and with well-developed problem-solving
  • Preferably worked in Emergency projects, implementation of Nutrition and Health projects.
  • Ability to analyses and produce quality reports.

  Skills.

  • Sufficient MS Office computer literacy, accounting software’s such people soft will be an additional advantage.
  • Excellent communication skills.
  • Excellent analytical and negotiation skills.The incumbent will be required to travel.

  Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CV in one PDF document to  SOM.PuntlandRecruitment@care.org

   by referring to the job title “(Senior Procurement Officer Garowe Somalia-Emergency Program)” as the subject line of the email, latest on Saturday, 2nd September 2023

  Only shortlisted candidates will be contacted.

   For more information about CARE and its programs, visit www.care.org

  CARE is an equal opportunity employer promoting gender, equity, and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse. CARE is Zero Tolerant organization for child abuse and sexual exploitation and abuse.