EXTERNAL VACANCY

MEDECINS SANS FRONTIERES (MSF)

Medecins Sans Frontieres (MSF) is an international, private, non-governmental, non-profit humanitarian organization, offering assistance to populations in distress, to victims of natural or man – made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. MSF observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and demands full and unhindered freedom in the exercise of its functions.

MSF Sool Project is looking for:

The selected candidate will be reporting Hierarchically to Project Medical Referent/ Project Coordinator and Functionally to Mission Pharmacy Manager / Medical Coordinator

Main Purpose:

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability. Ordered drugs to pharmacies supported by MSF.

Accountabilities

Defining storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.

Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.

Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.

Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression

Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.

Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.

Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.

Plan training of Drug Dispensers and participate in project planning when called upon. Assisting in training of nursing staff regarding dispensing of drugs and their side effects

MSF Section/Context Specific Accountabilities

Supervision

Supervise work of all drugs dispensers and pharmacy staff who may come on board in future. Train and guide new and old pharmacy staff include drug dispensers.

Work on holiday planning of all pharmacy staff( if any) assuring that terms and conditions of mission are respected.

Contact line manager for possible needs for training or suggestions regarding pharmacy staff. Participate in project planning exercises, including annual planning, budgets, revisions, etc.

Storage

Ensure storage, classification and organisation of drugs and medical material according to MSF protocols. Ensure in cooperation with logistics department that temperatures, humidity and light exposure are in

accordance with drugs in pharmacy using standard tools, like daily control of temperature. Ensure in cooperation with logistics department that cold chain is functioning properly.

Ensure that there is enough space available for receiving and checking orders.

Stock Management

Ensure efficient management of stock depending on drug consumption done or previewed. Follow up movements of drugs and material, i.e. entry, exit, destination.

Keep record with files about all drugs and medical material according to protocols. Update stock files upon arrival of new orders or when preparing a supply to send. Carry out regular physical inventories.

Know colour and normal aspect of all drugs in order to identify possible deterioration. Keep record of all drugs dispensed with reference details of prescriptions and patients. Participate in prescription analysis.

Monitor conditions of drugs/medical supplies storage in hospital departments( wards, OPD, ER, lab, etc).

Supply

Participate in the realisation of national and international orders.

Supply drugs to patients according to prescriptions explaining them the way they should take their drugs and how to maintain them.

Respecting always confidentiality of patients.

Supply drugs and medical material to supported pharmacies according to orders and stocks using cold chain, when needed.

Check quality and state of orders received checking always package status, packing lists, expiry dates and batch numbers.

Monitor and analyse orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.

Hygiene and Security

Apply hygiene and security procedures by cleaning, controlling pests and rodents, etc.

Always use required clothes and equipment, i.e. white coat, gloves, etc. according to protocols.

Ensure proper disposal of expired medicines according to MSF safety standards and waste management protocols in cooperation with logistics department.

Always keep closed and locked all areas of warehouses and storerooms when not in place.

Do not allow people not related to pharmacy management enter in those areas without prior authorization.

Team Management

Assist in training of nursing staff regarding dispensing of drugs and their side effects.

Supervise, train and guide all staff under supervision, i.e. pharmacists and pharmacy assistants.

Maintenance

Ensure cleanliness and tidiness of pharmacy areas.

Equipment

Look after all equipment provided.

Ensure that no material is taken out of pharmacies without prior authorisation.

Reporting

Report drug consumptions and medical equipment dispensed according to protocols.

Prepare previewed needs of drugs and medical material for medical orders and work together with logistics department in order to have orders placed in time to avoid ruptures of stock.

Inform line manager of possible ruptures of stock or drugs that are close to expiring drugs. Inform line manager about any unusual or unexplained consumption or use of drugs.

Inform line manager of any problems that might be linked to work of pharmacy staff as well as problematic equipment or material (ex. broken, missing).

Others

Participate in preparation of any document linked to work of pharmacy staff.

Be aware of any document regarding detailed responsibilities of pharmacists (ex. order procedures, stock thresholds).

Participate in team meetings and possible trainings.