About COOPI

COOPI- Cooperazione Internazionale is an Italian humanitarian non-governmental organization founded in 1965. COOPI aims to help the world’s poorest to improve their access to healthcare, food, and financial security, and to overcome their special vulnerability to wars, civil conflicts and natural disasters. For more than 50 years of long-term support and constant presence in the field, COOPI has been engaged in breaking the cycle of poverty and responding to specific emergencies in numerous sectors, including Food Security, Humanitarian Aid, Health, Socio-Economical Services, Water and Sanitation, Human Rights, Education and Training, Migrations and Sustainable Energy.

COOPI in Somalia

COOPI has been active with its humanitarian and resilience programs in Somalia since 1984. COOPI has been implementing emergency and long-term resilience building projects including food security & livelihoods, water and sanitation and health, to improve the living conditions of thousands of vulnerable families.

COOPI has been providing response and supporting the most basic and pressing needs of communities in Southwest State, South Central, Banadir, Jubaland and Somaliland. COOPI has a long-standing presence in those locations providing both emergency humanitarian support and building resilient livelihoods through a multi-sectoral approach with specific focus on crisis affected populations. COOPI’s main operational and coordination offices are located in Mogadishu, Baidoa and Dollow. COOPI also has a support and regional office in Nairobi.

Main responsibilities

Accountancy duties:

• Management of the logistics petty cash and reporting monthly.
• Maintain and update on monthly basis the COOPI/Project inventory and stocks, ensuring that all Assets are clearly coded.

Immigration & Customs:

• Follow up on visa, work permits, and re-entry passes for expatriate staff in Kenya and Somalia and any other job-related countries.
• Follow up on custom documents for cargo.

Travel and appointments

• Fleet management

Procurements and supplies

• Receive requests for materials from the project managers or project administrators or Sector Coordinators.
• Requests for quotations analyse and forward recommendations for approval.
• Processing local purchase orders and submitting for financial approval.
• Follow up the suppliers to deliver the ordered materials on time.
• Proper packaging of cargo for delivery to areas of operation.
• Preparation and updating of the suppliers’ database.
• Keeping abreast with COOPI and donor procedures on goods and logistic issues.

Office equipment’s, supplies, and maintenance:

• Ensure service and maintenance of all equipment and facilities.
• Ensure availability of office supplies (stationary, cleaning, water, electricity and phone/internet connections)
• Follow up with the owner and inform her/him of any problems or decisions taken in regard to the premises.

Communications and Security:

• Regular communication to the operational areas.
• Ensuring the correct functioning of all communication equipment.
• Attending meeting concerning the security
• Communicate the security issues to the concerned staff and organise/support re- location and/or evacuation.
• Facilitate preparation and updating of security plans.
• Organise security trainings for field staff.

Training:

• Training of field logisticians on the required procedures of operations.

Supervision

• Periodic field supervision of logistics.

  Skills and Qualifications

  Requirements (education required, years of experience, technical skills, soft skills)

  ESSENTIAL

  Degree/Diploma in Business Administration, Procurement, Logistics Economics, Rural or related subject, with previous experience working in developmental projects

  DESIRED

  • Experience working in the INGO at a similar role is an added advantage.
  • Familiar with the context in Somalia
  • Excellent working knowledge of Microsoft Office programming (Access, Outlook, Excel, Power Point, and Word).
  • High professional ethics and integrity, Good interpersonal and organizing skills, Strong communication skills.
  • Willing and able to be based and travel regularly within remote areas, where services are limited.

  How to apply

  Interested candidates who meet the required qualifications and experience are invited to submit their applications through email to hr.nairobi@coopi.org with subject line as “Logistics Officer” by 30.4.2023.

  The application should include a cover letter and CV as one document and indicate the title of the position on the subject line this will ensure we capture your application in the right way. Applications should include contact details of three professional referees. One referee must be the applicant’s Immediate supervisor. COOPI is an Equal Opportunity Employer. Qualified female candidates are strongly encouraged to apply. Only short-listed candidates will be contacted.

  Brief Conditions

  • COOPI has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the organization, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. COOPI also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
  • COOPI reserves the right to transfer position as per need / project demand any time during the project.
  • COOPI reserves the right to close the application before deadline, if the required number of candidates is attained Rolling basis review of applications.
  • Other Terms & Condition will be part of Job Contract;

  Important Information and Notice
  Carefully observing the details as follows:

  • Only motivated applicants who are able to perform the stipulated duties and meet the required qualifications will be considered.
  • CVs will be reviewed on rolling bases
  • Due to the large numbers of expected applicants, only short-listed candidates will be contacted and invited for an interview. We apologies for the inconvenience.
  • COOPI considers all applicants based on merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.

  This ToR shall be inclusive of any other task specifically assigned by the Logistics Coordinator and direct supervisor for what concerns the implementation of the program activities.

  Qualified female candidates are strongly encouraged to apply.