ISLAMIC RELIEF SOMALIA

Job title: Finance Intern

Department: Finance

Location: Borama

Closing date: 30th November 2024

Contract period: 6 months

Report to: Finance Officer

Line Management Responsibility: N/A

Background

Islamic Relief Worldwide, Somalia Program has been operating in Somalia since 2006 and has responded to conflict and drought-affected people through the provision of life-saving assistance. through our projects, IR has continuously been providing safe drinking water, improving hygienic sanitation facilities, increasing hygiene awareness, particularly among those living in IDP camps; empowering the urban poor and distressed working children, engaging in conflict management and mitigation, and strengthening community cohesiveness and co-existence.

Under the guidance of the Finance Officer the Finance intern is responsible for maintaining accounts, including books, registers, vouchers, and other documents relating to all receipts and disbursement with proper supporting documents, as well as, office management duties. And to Provide Assistant in Financial and Accounting matters of the Finance Department.

Scope of role

Under the guidance of the Finance Officer/Coordinator the Finance intern is responsible for maintaining accounts, including books, registers, vouchers, and other documents relating to all receipts and disbursement with proper supporting documents as well as office management duties. And to Provide Assistant in Financial and Accounting matters of the Finance Department.

This position reports to the Finance Officer based in Hargeisa, Somaliland.

Key areas of accountability

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:

1. Handling day-to-day for finance activities such as (receiving Payments, Staff expenses, check handling filing and recording Transactions into the system)
2. Recording Payments into the system in daily base
3. Maintaining Payment of Statutory deductions in monthly basis and making sure to pay by latest 10th of the next month.
4. Closing Petty cash on weekly basis.
5. Records financial transactions onto computer using AX software – selecting appropriate, Ledger and cost-center codes and prepare cheques and dispatches to suppliers and employees.
6. Processes purchase orders, checks deliveries, and arrange distribution of goods.
7. Journal entries between cost centers and bank accounts.
8. Manage the reconciliation of bank accounts on monthly basis as required
9. Assists with Weekly/monthly and year end reports and procedures.
10. Prepares monthly statements for budget holders.
11. Prepares and runs monthly AX payroll and expense claims.
12. Lettings – arranges all internal and external bookings, and invoice external bodies.
13. Empties payphones monthly.
14. Maintain, in liaison with Log department, the assets register.
15. Manages Petty Cash, recording daily transactions, making settlement petty cash weekly, reconciling petty cash monthly, top up making as per replenishment
16. Undertaking Archiving Activities, standard manner Soft/scanned records has properly Maintained Financial records are properly archived and share to line manager
17. Create Payment Journals for the approved payments
18. checking and Processing of approved payments
19. Maintaining staff expense claims
20. Transfer payment to other Offices as required
21. Flow up staff/project cash advances
22. Record financial transactions into AX
23. Working and updating on invoice journals
24. Process payments on regular basis
25. Prepare monthly accrual journals as required

Any other admin and finance duties assigned by the line Manager.

Required competency and skills

• MS Word
• MS Excel
• AX/ERP/Quick Books
• Banking/Cash Handling
• Confidentiality
• Integrity
• Punctuality

Qualifications and experience

1. Degree in Accounting or Finance, Business or Public Administration or related field
2. Minimum 1year experience working with local or International organizations
3. Experience in preparing various accounting reports.
4. Good management and representation competencies.
5. Excellent communication skills and ability to work and live within a team environment;
6. Computer proficient in Excel, Word, and the internet
7. Excellent oral and written communication skills in English