ISLAMIC RELIEF SOMALIA
Job title: Finance Assistants
Department: Finance
Location: Mogadishu
Grade: 4
Contract period: One year
Report to : Finance Officer
MATRIX MANAGES: Finance Manager
JOB SUMMARY
Under the guidance of the Finance Officer/Senior Finance Officer, Finance Assistant is responsible for maintaining of accounts, including books, registers, vouchers and other documents relating to all receipts and disbursement with proper supporting documents, as well as, office management duties. And to Provide Assistance in Financial and Accounting matter of the Finance Department.
SCOPE OF ROLE:
Reporting to the Finance Officer, FA has the responsibility to manage all financial ‘issue in Mogadishu Country offices
KEY AREAS OF ACCOUNTABILITY
The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:
- Handling day-to-day for finance activities such as (receiving Payments, Staff expenses, check handling filing and recording Transactions into the system)
- Recording Payments into the system in daily base
- Maintaining Payment of Statutory deductions in monthly basis and making sure to pay by latest 10th of the next
- Closing Petty cash on weekly basis
- Records financial transactions onto computer using AX software – selecting appropriate, Ledger and cost-centre codes.
- Records receipts on payments.
- Prepare cheques and dispatches to suppliers and employees.
- Processes purchase orders, checks deliveries, and arrange distribution of goods.
- Journal entries between cost centres and bank accounts.
- Manage the reconciliation of bank accounts on monthly basis as required
- Assists with Weekly/monthly and year end reports and procedures.
- Prepares monthly statements for budget holders.
- Prepares and runs monthly AX payroll and expense claims.
- Lettings – arranges all internal and external bookings, and invoice external bodies..
- Empties payphones monthly.
- Maintain, in liaison with Log department, the assets register.
- Manages Petty Cash, recording daily transactions, making settlement petty cash weekly, reconciling petty cash monthly, top up making as per replenishment
- Undertaking Archiving Activities, standard manner Soft/scanned records has properly Maintained Financial records are properly archived and share to line manager by latest 5th of next month.
- ‘Print the Journals when posted and attach them to the payments for filing Vouchers should be stamped with paid before Archiving
- Create Payment Journals for the approved payments
- checking and Processing of approved payments
- Maintaining staff expense claims
- Transfer payment to other Offices as required
- Flow up staff/project cash advances
- Record financial transactions into AX
- Working and updating on invoice journals
- Process payments on regular basis
- Prepare monthly accrual journals as required
- Any other admin and finance duties assigned by the management.
SKILLS AND BEHAVIOURS
- MS Word
- MS Excel
- AX/ERP/Quick Books
- Banking/Cash Handling
- Responsible
- Confidentiality
- Integrity
- Punctuality
- Goal Oriented
QUALIFICATIONS
- University degree in accounting, Business Administration or related field
EXPERIENCE AND SKILLS
- One year plus experience working for a humanitarian aid organization in a similar position
- Experience in preparing various accounting reports.
- Good management and representation competencies.
- Excellent communication skills and ability to work and live within a team environment;
- Computer proficient in Excel Word, and the internet
- Excellent oral and written communication skills in English
How to apply
Islamic Relief Somalia is inviting applications from qualified and Motivated candidates to submit their updated CV and Cover letter explaining how they meet the Job Description.
Application should be addressed to the email: hr.mogadishu@islamic-relief.so on or before 2nd of March 2024
NB. Please indicate the position name and location in the subject of your email