Full Time

Positions 1

Finance Assistant

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Job Details

Job Description

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the guidance and supervision of the Finance Specialist, the Finance Assistant ensures effective execution of sound financial management services and processes in the country office. He/ She promotes a client-oriented approach which is consistent with UNDP financial rules and regulations.

 

The Finance Assistant provides leadership in the execution of programme finance services ensuring effective and transparent utilization of programme financial resources and integrity of financial services.

 

The Finance Assistant can supervise clerical and support staff of the Finance Unit and works in collaboration with the operations, programme and projects’ staff in the CO and UNDP HQ’s staff for resolving complex finance-related issues and information exchange.

Duties and Responsibilities

Implementation of operational strategies, adapts processes and procedures.

  • Full compliance of financial processes, financial records and reports and audit follow up
    with UN/UNDP rules, regulations, policies and strategies, implementation of the effective internal control.
  •  CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and CO   management.
  • Elaboration of proposals on CO cash management system improvement.

Provision of accounting and administrative support to the Finance Unit

  • Processing of Travel Requests (TRs), full reconciliation of all Travel Claims TCs), diligent monitoring of unsettled TRs and following up with colleagues to complete the travel process after return from mission.
  • Produce status report of all TRs and TCs on a regular basis to senior management.
  • Proper control of the supporting documents for payments and financial reports for projects; preparation of all types of invoices.
  • Maintenance of the internal expenditures control system which ensures that invoices created are matched and completed, transactions are correctly recorded and posted in Quantum; travel claims, and other entitlements are duly processed.
  • Timely financial accounts closure.
  • Timely corrective actions on unposted invoices, including the invoices with failed validation status, funds check errors, match exceptions, unapproved invoices. Timely response to HQ requests to resolve financial data issues.

Achievement of sound and proper CO cash management functioning

  •  Transaction and stop payment initiation on the internet banking systems.
  • Regular Initiation and creation of deals and bank transfers in Quantum.
  • Presentation of thoroughly researched information on cash management, reports containing analysis and projection.
  • Verification of payments, execution of Pay cycle and payments.
  •  Regular update of information on the procedures and regulations pertaining to maintenance of the office bank accounts; regularly conducted bank surveys.
  •  Timely and accurate processing of bank reconciliations of the local bank accounts and accounts that are interfaced with BOA, elaboration of the system on the CO expenditures/ donor contributions tracking.
  • Deposit recording in Quantum including application of the deposit to an Accounts Receivable pending item.

Comprehensive support to CO programme financial management, and implementation of successful and          optimal cost recovery

  • Setting up of management budgets in Quantum (if authorized and based on approved annual budgets)
  • Oversee implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, control mechanism for management projects.
  • Provision of information/ reports on the situation in programme, identification of operational and financial problems, proposal of solutions.
  • Accuracy review, verification, and reconciliation of appropriate quantum reports.
  • Adequate knowledge of ERP platform and ability to generate relevant reports for budgets, AWPs, Expenditure and Available Cash Resource Status.
  • Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies.
  • Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor.
  • Timely preparation of cost-recovery bills in Quantum for the services provided, implementation of the income tracking system and follow up on cost recovery.

Facilitation of knowledge building and knowledge sharing in the CO

  • Organization of trainings for the operations/ projects staff on Finance related topics.
  • Synthesis of lessons learnt and best practices in Finance.
  • Sound contributions to knowledge networks and communities of practice.
Competencies

Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

 

Cross-Functional & Technical competencies 

Business Management

Communication   Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Business Management

Operations Management   Ability to effectively plan, organize, and oversee the Organisation’s business processes to convert its assets into the best results in the most efficient manner.
Finance

Accounting (General)   Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

Finance

Budget management    Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Finance

Management and cost accounting    Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyse cost related data to provide quantitative information to the users of reports.

Finance

Finance business partnering    Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc. Influences and appropriately challenges non-finance colleagues for whom the service is being provided.

Finance

Financial risk management    Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action.

Required Skills and Experience
Education:
  • Secondary Education with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage
Experience:
  • 5 years of relevant finance experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Experience with ERP financials, preferably PeopleSoft, desirable. Knowledge of IPSAS and/or IFRS desirable
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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Job Information

Job City

Preferred Gender

No Preference

Organisation

UNDP

Minimum Education

University Degree

Degree Title

in Finance, Business or Public Administration desirable

Application email/URL

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Required Experience

At least five years of experience