Under the guidance and supervision of the Finance Specialist, the Finance Assistant ensures effective execution of sound financial management services and processes in the country office. He/ She promotes a client-oriented approach which is consistent with UNDP financial rules and regulations.

The Finance Assistant provides leadership in the execution of programme finance services ensuring effective and transparent utilization of programme financial resources and integrity of financial services.

The Finance Assistant can supervise clerical and support staff of the Finance Unit and works in collaboration with the operations, programme and projects’ staff in the CO and UNDP HQ’s staff for resolving complex finance-related issues and information exchange.

Implementation of operational strategies, adapts processes and procedures.

• Full compliance of financial processes, financial records and reports and audit follow up
  with UN/UNDP rules, regulations, policies and strategies, implementation of the effective internal control.
•  CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and CO   management.
• Elaboration of proposals on CO cash management system improvement.

Provision of accounting and administrative support to the Finance Unit

• Processing of Travel Requests (TRs), full reconciliation of all Travel Claims TCs), diligent monitoring of unsettled TRs and following up with colleagues to complete the travel process after return from mission.
• Produce status report of all TRs and TCs on a regular basis to senior management.
• Proper control of the supporting documents for payments and financial reports for projects; preparation of all types of invoices.
• Maintenance of the internal expenditures control system which ensures that invoices created are matched and completed, transactions are correctly recorded and posted in Quantum; travel claims, and other entitlements are duly processed.
• Timely financial accounts closure.
• Timely corrective actions on unposted invoices, including the invoices with failed validation status, funds check errors, match exceptions, unapproved invoices. Timely response to HQ requests to resolve financial data issues.

Achievement of sound and proper CO cash management functioning

•  Transaction and stop payment initiation on the internet banking systems.
• Regular Initiation and creation of deals and bank transfers in Quantum.
• Presentation of thoroughly researched information on cash management, reports containing analysis and projection.
• Verification of payments, execution of Pay cycle and payments.
•  Regular update of information on the procedures and regulations pertaining to maintenance of the office bank accounts; regularly conducted bank surveys.
•  Timely and accurate processing of bank reconciliations of the local bank accounts and accounts that are interfaced with BOA, elaboration of the system on the CO expenditures/ donor contributions tracking.
• Deposit recording in Quantum including application of the deposit to an Accounts Receivable pending item.

Comprehensive support to CO programme financial management, and implementation of successful and          optimal cost recovery

• Setting up of management budgets in Quantum (if authorized and based on approved annual budgets)
• Oversee implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, control mechanism for management projects.
• Provision of information/ reports on the situation in programme, identification of operational and financial problems, proposal of solutions.
• Accuracy review, verification, and reconciliation of appropriate quantum reports.
• Adequate knowledge of ERP platform and ability to generate relevant reports for budgets, AWPs, Expenditure and Available Cash Resource Status.
• Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies.
• Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor.
• Timely preparation of cost-recovery bills in Quantum for the services provided, implementation of the income tracking system and follow up on cost recovery.

Facilitation of knowledge building and knowledge sharing in the CO

• Organization of trainings for the operations/ projects staff on Finance related topics.
• Synthesis of lessons learnt and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.