Job Description
Position: Consortium Officer
Department: Project Implementation
Direct Hierarchy: Area Coordinator
Contract Duration: 24 Months
Location: Mogadishu – Somalia
Starting date: March 2023
Background on ACTED
ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Consortium Officer position to be based in Mogadishu, Somalia.
Position Profile:
Under the supervision of Area Coordinator, the Consortium Officer main role will be to assist in post-award management and monitoring of grants and contracts of Implementing Partners (IPs) and Civil Society Organizations (CSOs) that receive financial support from ACTED, to ensure the projects are implemented in Somalia and are in line with all ACTED internal and external rules and regulations as well as donor guidelines and requirements.
Duties and Responsibilities:
- Defining and analyzing the IP’s project budget to ensure that funds are used according to the funding contracts, proposing corrective actions if needed. ¨
- Recommending IP budget realignment where there is budget savings as well as overruns which has minimized variances and unspent balances at the end of the project.
- Review the IPs financial reports, verify the financial reports by preparation of Budget Variance Analysis and ensuring adherence to the donor financial reporting requirements as well as preparing the cashbooks for IP accountancy.
- Review and process consortium partners payment requests and initiate payment processing based on the agreed payment schedules as per the Sub Grantee Agreement.
- Coordination of the process of IPs financial closure of projects by reviewing and submitting the Interim and Final Financial Report to the Country Finance Manager for approval before submission to the donor.
- Contributing to the coordination and follow up on the project audits of Implementing Partners (IP).
- Support in allocating all the operations costs and the support staff to use the correct consortium project and budget lines.
- Provide monthly consortium financial briefings to the Senior Partnership Finance Officer.
- Support kick-off meetings, mid-term reviews, and closure meetings to ensure that information is shared effectively with relevant staff, including Consortium members.
- Ensure compliance with donor requirements by the consortium members during implementation.
- Ensure proper filing and archiving of supporting documentation for each financial report.
- Conduct internal training to the mission’s staff on partnerships principles to improve understanding of partnership approaches and enhance their relevant skills and capacities to successfully engage in partnership programming.
- Lead IP capacity development and training in financial and organizational management through preparing training materials as per the gaps identified during Due Diligence Assessment so as to develop and or strengthen their internal guidelines and policies so as to ensure accountability.
Skills and Qualifications
QUALIFICATIONS & PREFERRED SKILLS
TECHNICAL SKILLS
- Knowledge and experience with grant management, grant financial reporting, preparation and revision of documentations, specifically sub-grants.
- Knowledge and experience with project/ donor compliance, specifically documentation.
- Strong analytical and coordination skills
- Excellent interpersonal skills and external
- Excellent organizational skills and attention to detail;
- Proficient use of Ms Office specifically Ms. Excel, Ms. Word & Ms. PowerPoint
QuALIFICATIONs
· A first degree in Commerce Accounting, Business Administration, Finance, or related field.
Part III recognized professional qualification in Accounting (CPA, ACCA) is an added advantage.
· Minimum 3-4 years similar work experience within a fast-paced work environment. Experience in working closely with local partners/ CSOs is highly desirable.
· Knowledge and experience with grant management, grant financial reporting, preparation and revision of documentations, specifically sub-grants.
· Knowledge and experience with project/ donor compliance, specifically documentation.
· Fluent in English and Somali, with excellent written and verbal skills and the ability to work in an international context;
· Strong analytical and coordination skills
· Excellent interpersonal skills and external relations;
· Excellent organizational skills and attention to detail;
· Independent, adaptable, flexible and hardworking;
· Strong humanitarian motivation and understanding of international assistance.
· Prior experience using basic computer software required, notably in word and excel;
· Previous experience working with a variety of stakeholders in humanitarian or development aid
How to apply
Qualified Somali Nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to somalia.jobs@acted.org and received on or before 5.00PM on 23rd February 2023 with the subject line “CONSORTIUM OFFICER – MOGADISHU”
Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. (Please note that the applications will be reviewed on a rolling basis and may be closed before the last day)
Please note that only shortlisted candidates will be contacted.
ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
ACTED is an Equal Opportunity Employer.
