Position:                                       Cashier

Department:                               Finance

Hierarchy:                                    Finance Officer

Contract Type:                            Fixed Term

Location:                                      Dollo Ado, Wardher and Jigjiga

Number of Positions                  Three

Start Date:                                  ASAP

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Cashier Position in Somali Region, Ethiopia.

Duties and Responsibilities

The Cashier/Admin Assistant is in charge of the base’s Safe and of all operations related to money and administration.

General objectives

·       Respect and follow-up the ACTED’s financial/administrative procedures.

·       Dealing with transfers and exchanges of money.

·       Petty cash management.

·       Cash flow follow-up.

General Responsibilities

The Cashier is accountable for his safe.

Hierarchical Link

Under the direct supervision of Finance Officer and Field Coordinator.

Key responsibilities

A.       Daily Basis:

·       Every day: ensure of having daily exchange rates of currency;

·       Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook;

·       Payment: make payments for all items and services which have been approved by the Area coordinator;

·       Safe & Cashbook checking at the end of each day, the cashbook and the safe should be checked and the balance should correspond;

·       Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook;

·       Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area.

·       Any other administrative task asked by the Finance Officer/Field Coordinator

B.      Monthly Basis:

·       At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the cashier and his area coordinator;

·       Vouchers: quality of vouchers should be checked by the Cashier at the end of each months

·       Cashbook & SAGA: cashbook and SAGA should be checked before closing the accounting month;

·       Advances: ensure the clearance of all advances for the staff, before paying the salary.

C.         General:

·       Commit to the humanitarian principles of strict neutrality, religious and political impartiality and non-discrimination;

·       Report and clarify any work-related issues and challenges to supervisor in timely manner;

·       Respect time including to work, meetings, deadlines and other reasonable requests;

·       Maintain a good team spirit and stimulating working environment amongst staff and colleagues;

·       Commit to honest, high quality work in all aspects of responsibilities;

·       Be solution-driven;

·       Consider safety and security in the field, and immediately report all incidents to the security focal point;

·       Undertake any other tasks as reasonably assigned by the area coordinator.