LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

Our partners in Kenya Somalia Program include: Lutheran Churches and their related agencies, The European Commission (ECHO), the US Government (BPRM), WFP, UNICEF and UNHCR with whom we are key implementing partners

Lutheran World Federation Kenya- Somalia, Kakuma Program is seeking to recruit a National staff for the following position;

Assistant Logistics & Procurement officer

JOB SUMMARY

The assistant Logistics and Procurement Officer is responsible for implementing procurement, transport, storage and inventory management activities for LWF Somalia project in line with organizational policies and standards.

DUTIES AND RESPONSIBILITIES

• Managing all logistical aspects of the project, namely procurement, transport, stores, assets, properties, compound based on LWF/DWS policies and guidelines.
• Develop and implement the procurement plans ensuring project proposals and budgets reflect optimal logistical considerations.
• Manage and maintain the procurement and logistics database.
• Enhance the control systems in procurement, transport, stores, by conducting regular and timely checks and inspections.
• Maintain effective relationships with team members, agencies, partners and other stakeholders to ensure business optimization and continuity.
• Prepare timely and accurate monthly, quarterly, bi-annual and annual reports to aid in management decision-making.
• Support the program team in proposal development on matters accurate pricing of goods and services as per prevailing/projected market prices.
• Participate in projects progress monitoring and write shops.
• To receive Demand Forms, record and seek best prices for items requested by getting quotations from different vendors, taking into consideration quality of goods.
• To generate Purchase Orders (POs) based on the above considerations, and issue them to the vendor after they have been properly approved as per the Procurement Procedures.
• To maintain a filing system for all procurement documents. These will include the Demand Form, Quotations, Purchase Orders and Goods Received Notes.
• Processing of invoices, getting them authorized and sending them to finance for Payment. This will also involve maintaining an invoice register.
• To ensure prompt delivery of project goods to the project sites by arranging for either air or road transport. Ensure that waybills/gate passes are written for all goods leaving the stores, and follow-up made to ensure signed copies are returned from the field
• Maintain an up to date asset register for all assets in the in the LWF Somalia Office and reporting on monthly basis.
• Ensure that all LWF/WS assets are coded/tagged appropriately.
• To assume such other responsibilities as may be assigned to him/her by the Team leader.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Supply Chain Management, Logistics, Procurement or related field.
• Minimum of 3 years of work experience in a similar role.

COMPETENCIES

• Working knowledge of Project Management Cycle.
• Excellent communication, organization and presentation skills.
• Good analytical and problem-solving skills.
• Ability to work independently with guidelines and clear expectations.
• Proficiency in MS Word, Excel and other related programs.
• Ability to tolerate cultural, educational and religious diversity in the workplace.
• Report writing skills.

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

• Dignity and justice
• Compassion and commitment
• Respect for diversity
• Inclusion and participation
• Transparency and accountability

KEY RELATIONSHIPS

Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Disclosure: The LWF participates in the Inter-Agency Misconduct Disclosure Scheme developed by the Steering Committee for Humanitarian Response, which requires LWF to conduct reference checks with prior employers including questions about employee misconduct. By proceeding with this job application, you consent to LWF requesting a Statement of Conduct from previous employers. This Statement of Conduct is requested from previous employers for all candidates for employment and provided to all employers that request it from LWF.

This position will close by February 10^th 2023.

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