LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.
A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.
Our partners in Kenya Somalia Program include: Lutheran Churches and their related agencies, The European Commission (ECHO), the US Government (BPRM), WFP, UNICEF and UNHCR with whom we are key implementing partners
Lutheran World Federation Kenya- Somalia, Kakuma Program is seeking to recruit a National staff for the following position;
Assistant Human Resource Officer and Administration – Kismaiyo
JOB SUMMARY
The Assistant Human Resource Officer and Administration is responsible for ensuring implementation and compliance with approved HR policies and procedures.
DUTIES AND RESPONSIBILITIES
- Assist with the recruitment process by obtaining requisitions for vacant positions within the program and, place adverts, develop shortlists in collaboration with hiring manager as well as conduct interviews.
- Prepare onboarding process for newly employed staff.
- Monitor the probationary period for the new staff and ensure that supervisors take them through the probationary review process.
- Monitor, track and record all staff movements and changes monthly and submit the report to Finance department for payroll input.
- Coordinate performance management process at the program level to ensure all staff have been appraised and actions taken based on the recommendations given.
- Monitor end of contracts for all staff and provide updates to facilitate necessary action and procedures such as notifications on end of contract, renewal, separation or other as necessary.
- Facilitate staff disciplinary matters and ensure LWF procedures and legal statutes are adhered to in the process.
- In collaboration with various departments and in consultation with the Team Leader, facilitate planning, developing and implementation of relevant staff development and training programs for capacity building. build staff capacity.
- Monitor and develop systems that ensure the work environment is safe for the employees and that safety guidelines are adhered to including but not limited to having a Health and Safety Committee is in place and that staff are duly trained as necessary as fire marshals etc.
- Attending to daily staff queries and making sure staff are assisted to sort personal issues through coaching and mentorship so that they can attain their full potential.
- Engage casual compound cleaners and prepare all engagement and payment details as per casual engagement policy.
- Ensure that offices and staff quarters are maintained in a habitable state and that all repairs are carried out as necessary.
- Facilitate flight bookings for staff as they proceed on Mission as well as visitors.
- Facilitate booking of accommodation as appropriate to visitors on mission.
QUALIFICATIONS AND EXPERIENCE
- Bachelor’s degree in Human Resources or related field
- Demonstrable work experience in human resource management with at least 3 years work experience in humanitarian and development organization
- Member of a HR Professional body is an added advantage.
COMPETENCIES
- Hands-on knowledge of Labor laws and Human Resources Best Practices
- Interpersonal and problem-solving skills
- Communication and good listening skills
A person of high integrity that will model LWF/WS Kenya Somali Program core values:
- Dignity and justice
- Compassion and commitment
- Respect for diversity
- Inclusion and participation
- Transparency and accountability
KEY RELATIONSHIPS
| Internal | External |
| Departmental Heads, Unit Heads | Human Resource and Administration Service Providers |
Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.
Disclosure: The LWF participates in the Inter-Agency Misconduct Disclosure Scheme developed by the Steering Committee for Humanitarian Response, which requires LWF to conduct reference checks with prior employers including questions about employee misconduct. By proceeding with this job application, you consent to LWF requesting a Statement of Conduct from previous employers. This Statement of Conduct is requested from previous employers for all candidates for employment and provided to all employers that request it from LWF.
This position will close by February 10<sup>th</sup> 2023.
