Job advertisement Admin & Logistics Officer

Position:                          Admin & Logistics Officer

Location:                        Mogadishu

Reporting Line:             Logistics & Procurement Manager

Direct Reports:              Security guards,  Cleaner and Drivers

Background:

The Somali Red Crescent Society (SRCS) is an independent, non-political humanitarian organization that was founded in April 1963 and was established with presidential decree No. 187 in 1965. It was then recognized by the ICRC in 1969 and in the same year became a member of the International Federation of the Red Cross and Red Crescent Societies.

Position Summary:

Provide support and oversee the development, implementation and evaluation of an integrated procurement and logistics implementation and budget aligned to strategic priorities. Conduct the entire procurement and supply chain process from sourcing, tendering and evaluation, contracting, delivery, customs clearance, secure storage and warehousing, inventory control, logistics and distribution, ensuring full compliance with approved procurement and logistics policy guidelines in order to control expenditure, avoid costly delays and lost opportunities. Conduct and facilitate travel services for staff and officials, hotel reservations and other bookings as well as airport transfers.

Roles & Responsibilities: 

–          Technical Leadership, Programme Planning & Implementation

–          Provide technical support, implement and evaluate the integrated procurement and logistics plan and budget aligned to strategic priorities.

–          Implement the entire procurement and supply chain process from sourcing, tendering and evaluation, contracting, timely delivery, customs clearance, secure storage and warehousing.

–          Manage off-loading of materials, goods and supplies from various sources, their storage and loading for distribution according to order specifications.

–          Provide periodic reports on warehousing & procurement to the Procurement & Logistics Manager

–          Ensure all warehouse operations are carried out.

–          Do  inventory control, logistics and distribution process to avoid costly delays

–          Implement and do transparent and competitive procurement process, including tender specification (EOI, RFQ, RFP), bid evaluation, contract negotiations, contracting and monitoring of ongoing contracts while evaluating the performance.

–          Implement and do the supplier database, and establish competitive supplier selection, and evaluation, quality and performance measurement mechanisms

–          Periodically evaluate the Supplier data base, visit and ascertain the accuracy of details and capacity indicated by the supplier in the data base.

–          Establish and implement a monitoring system that ensures that prices paid for goods and services are in line with local market prices

–          Arrange travel and hotel reservations, process visas and resident permits, obtain customs and immigration procedures, book hotel accommodation for both staff and official visitors

–          Maintain procurement and logistics files including all relevant documentation and prepare monthly, quarterly and annual progress reports.

Administration

–          Check and ensure utilities such as electricity, water supplies, and office communication equipment’s are properly functioning and arrange for timely maintenance as required.

–          Manage office repairs but not limited to office buildings and staffs'(Sanitary plumbing systems, doors, windows and furniture).

–          Ensure that office supplies are always available in all plan offices.

–          Ensure that all staffs travel both within the country and without are booked timely.

–          Ensure proper use and timely plenishment of administrative staffs’ basic supplies (Bathing soap, washing soap, sugar, tea, and coffee, among others).

–          Ensure there is good system for office opening and closure.

–          Manages and supervises the Cleaners, and the Compound and Facility cleaner.

Bachelor’s degree in Procurement & Supply Chain or equivalent professional practice in Business Administration, Public Administration or Economics

Minimum 2 years of relevant experience in procurement, supply chain, logistics, travel operations, contracting and thorough knowledge of donor procurement and reporting requirements preferably in humanitarian organization.

Demonstrated consistency in upholding integrity and ethics

Demonstrated knowledge and commitment to the fundamental principles of the Red Cross and Red Crescent Movement

Team leader with demonstrated mentoring and coaching skills

Effective communications and interpersonal skills

Proficiency in computer office packages word, excel, power point competencies

Demonstrated conflict resolution skills and ability to manage inter-group dynamics and mediate conflicting interests

Excellent writing skills, analytical capacity to synthesize project outputs and findings for the preparation of quality programme reports

Demonstrated proficiency in Somali and English languages

How to apply

Interested candidates are encouraged to send their updated CV, cover letter, and copy of their certificates to:   hr.srcs@yahoo.com

Note: applications which do not meet the above requirements will not be considered. Only Shortlisted Candidates will be contacted. Please write the position you are applying on the subject line.

Deadline for Applications:  26th February, 2024 at 11:59 PM.