Finance Assistant – Open to Somali Nationals Only
Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.
We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.
We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.
Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.
Role Dimensions:
Save the Children has a unified presence in Somalia and Somaliland since January 2010 and is working in the thematic areas of education (including skills training for youth), child survival (health, nutrition & livelihood), protection and emergency responses. Save the children has an operation in Somaliland, Puntland and South-Central Somalia with a current staff complement of approximately 350 staff and current expenditure of USD 30 million each year.
ROLE PURPOSE:
The role of the Finance Assistant is to manage the receipt and disbursement of funds and maintaining accurate financial records and supporting the programme in Qardho Office.
SCOPE OF ROLE:
Reports to: Finance officer
Staff directly reporting to this post: None
QUALIFICATIONS AND EXPERIENCE
Minimum 2 years relevant work experience within a busy working environment such as financial institutions, local NGOs, INGOs, etc.
Bachelor degree in Accounting, Finance, Business Administration etc.
KEY AREAS OF ACCOUNTABILITY:
- Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers
- Collect funds and make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children’s financial management policy in the absence of the Cashier.
- Distribution of field payments and ensuring that all necessary information and documents are provided before payment is made.
- Support and facilitate all field payment for the Office and check the documents before the it is paid
- Manage cash balances and transfer in all related projects to ensure that sufficient balances are maintained for ongoing activities while preventing high cash closing balances.
- Preparation of Floats and subsequent follow up and ensure timely clearance of outstanding floats and inform the Finance officer on long standing floats regularly in emergency.
- Ensure full compliance of financial transactions with SCI rules, regulations, policies and recording and reporting systems
- Ensure proper files are maintained and well secured in the Finance Department to enable a complete audit trail from the Agresso FMS accounts records to supporting documentation and vice versa.
- Prepare the Petty cash GLACOS, input the data on daily basis and share with the Finance officer on daily bases for further review
- Carry out weekly, monthly and spot cash counts with senior managers in reconciliation to the actual balances in the reports.
- Ensuring prior approval from relevant senior managers, where necessary send cash to the field (cash replenishment and other requests) by the approved means and ensures receipt of remittances.
- Make sure that expenditures have been coded to the correct grants and have been approved by the relevant budget holders within the SOD limit. Make sure only payments approved in line with the SOD can be released for payments.
- Make sure that cash management thresholds and cash hours are followed all the time.
- Reconcile the outstanding float and make necessarily follow up for any floats before outstanding beyond the limit.
- Responsible to dispatch all cash paid to the suppliers and beneficiaries in Qardho and ensure receipt of receipts/remittances.
- Maintain optimum cash balances and advise the Finance officer when there is need for cash replenishment.
- Maintain and update cash book and perform daily cash reconciliation for all currencies.
- Keep custody for the cash in hand and the cheques into the cashbox. Perform physical checks all the time.
- Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities, and other relevant policies.
- Perform any other related duties as required and assigned by the line manager.
|
Note: This position can only be applied by female candidates.
Application will be closed on 6th November 2023
We need to keep children safe, so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy
Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.
Disclaimer:
Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents
APPLY NOW
