JOB PURPOSE

Generally, s/he will support overall office and hospital activity in IMC field project level in terms of Finance, Human Resource and administrative matters of the office.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Somalia Mission

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.

MAIN TASKS AND RESPONSIBILITIES

Finance

 Assists in the development and maintenance of adequate systems to facilitate accurate recording and reporting of all financial data in accurate and timely manner.
 Provides financial management support to the HR/Finance/Admin officer.
 Assists in the development of monthly petty cash projection when necessary.
 Supports field HR/Admin/finance officer in monthly petty funds clearance and subsequent replenishment request if needs be.
 Processes accrual payments on regular basis.
 Ensure all the staff Employee Receivables (ER) accounts are cleared for the cash advances issued to the staff on monthly basis.
 Assist on both internal and external audit queries upon request.
 Closely work with/assists the Admin/Finance officer in ensuring timely closing of books as well as submission of required reports including both financials and scanning reports as per International Medical Corps finance deadlines.
 Maintains and update documentation on key business processes.
 Create, send, and follow up on pending payments to concerned staff.
 Answering employee questions in relation with work context.
 Upholds orderly and comprehensive filling systems (both in paper and computerized forms)
 Assists of field admin/finance officer of preparation, arrangement and sending original financial documents, contracts, receipts, timesheets to Mogadishu office on appropriate timeline in every month.

Administration/HR

 Collaborates with the Finance/HR Officer in implementation of all HR operation in the field site in order to make sure that the correct HR processes are followed and adhered to by all concerned persons.
 Assist the field Admin/HR/Finance officer in the process of recruitments through advertisement, collection of candidate resumes, applications, scheduling job interviews, and assisting in interview process.
 As guided by the HR Officer, prepare the orientation schedule for the new national staff in the site’s office.
 Support the HR Officer in maintenance of annual leave tracking system for International Medical Corps’ field site national staff in the field.
 Support the HR Officer in ensuring timesheets are completed.
 Supports Field Admin/Finance officer in the entire cycle of HR activities whether of contracting new employees, old staff when contracts expire and monitoring the effectiveness of these processes and feedback to the HR officer.
 Keeps custody of personal files for IMC field staff within respective office (contracts, CV, testimonials, and HR forms etc.).
 Ensures staff personal files are maintained up to date and kept in locked cabinet to protect the private confidential information and maintain accuracy and integrity of data.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

International Medical Corps – Somalia is inviting qualified candidates who meet the above requirements to send their cover letter and CV to the following email address:

somaliajobsjowhar@internationalmedicalcorps.org indicating the name of the job as HR/Finance/Admin Assistant – Jowhar in the email subject clearly.

Deadline for applications is 20th August 2023.**Applications will be reviewed on a rolling basis***The position is contingent upon successful bidding and donor agreement*