Vacancy Announcement

Project Coordinator-Resilience (1 Position)

Job Description

Organization: Gargaar Relief and Development Organization (GREDO).

Position Title: Project Coordinator Resilience.

Location/Duty Station: 40% in Baidoa and 60% frequent travel to field offices.

Announcing Date: 05th November 2024

Closing Date: 15th November 2024

Salary and other benefits: Competitive.

Sector: FSl and Resilience.

Commitment to Diversity: GREDO is an equal opportunities employer. Female applicants are highly encouraged to apply.

Submission Email: recruitment@gredosom.org 

Organizational Background

GREDO (Gargaar Relief and Development Organization) is a Somali based national NGO established in 1992.GREDO is a national non-profit, non-governmental, humanitarian and development organization with it headquarter in Baidoa, another main office in Mogadishu and have field offices and operational programs across south central Somalia in 17 districts. GREDO mission is to achieve a prosperous, healthy, and happy society where peace presides, and people live with dignity.

GREDO has in depth experience operating in Somalia fragile context and first-hand experience working with local communities delivering a range of humanitarian, recovery, resilience and development interventions with a focus on addressing Food Security, Livelihoods, Nutrition, Health and WASH services, Peacebuilding, Education, Protection, and Advocacy funded by a wide range of donors and partners.

Position Summary:

GREDO Somalia is looking for a suitable candidate to fill the position of Project Coordinator and will be based 40% in Baidoa and this position requires frequent travel to other program locations approximately 60% stay in field offices, for example Berdale, Dinsoor and Hudur. The coordinator will be responsible for the management and implementation of a longer-term project and to some extent Emergency and Recovery projects in the assigned projects/area. The coordinator’s other key tasks include team management and supervision, budget management and control, monitoring of project activities, reporting, documentation & Knowledge management as well as facilitating and maintaining strong working relationships with project stakeholders. The position holder works very closely with other technical specialists, sector managers including support departments and coordinators. The project Coordinator reports to the FSL and Resilience Program Manager. 

The Project Coordinator’s core responsibilities will include but not limited to the following:

Objective 1: Key responsibilities (Technical lead and Implementation).

·        Responsible for the management of the assigned project in the targeted districts/area, lead and support field teams to carry out a high-quality implementation.

·        Manages and coordinates the implementation process of all sets of targets planned for the project with respective officers and other concerned staff working under your supervision.

·        Ensure activities are implemented according to the plan and budget, as per donor compliance and acceptable quality standards in ways that are responsive to community needs.

·        Build the capacity of project staff in technical areas important to the project interventions e.g. WASH, NRM or Economic empowerment intervention type etc. This includes sourcing and planning capacity strengthening trainings for the team.

·        Propose innovative approaches on programming relevant to the fragile context including on climate change, Natural resources management, food security, livelihoods etc.

·        Continuously assesses project’s context, assumptions and changes in the working environment to ensure that the project focus, strategies and activities remain relevant and to propose adjustments when needed.

·        Provides ongoing feedback to project officers and specialists, recognizing and praising successes and pointing out failures that need corrective measures.

·        Initiate or facilitate procurements and ensure appropriate utilization of funds and closely monitor expenditures/monthly and quarterly burn rates.

·        Oversee and support implementation, including the supervision of proper targeting, identification, registration, and monitoring of beneficiary lists to prevent overlap with other humanitarian programs in the intervention areas.

·        Ensure implementation of organizations accountability guidelines and create adequate awareness on child protection and safeguarding

·        By working very closely with project officers, conduct systematic and thorough analysis of the Community Action Plans in respect to the program and in line with the context of intervention.

·        Identify needs at community level, collect and analyze relevant data related to that situation and context and share information gathered to Program Manager and to Head of Programs with proper recommended actions/solutions according to the needs of vulnerable population.

·        Implementation of the assigned project/s in line with the project documents e.g. logical framework, work plan, budget, and the procurement plan and as per the administrative procedures of GREDO.

·        Taking part and contribute to the periodic review of GREDO strategy in his/her area of expertise and contribute other sectoral strategy.

·        Contribute to setting up projects that are consistent with national strategic frameworks, the quality benchmarks for resilience and key international sector documents.

·        Participate in the development of strategic thematic areas of intervention for GREDO in line with government and community priorities.

·        Contribute to situation/response analysis and any corresponding revision of program strategy documents and sector response plans ensuring integration with other sectors.

·        Strategies the use of appropriate techniques and materials for creating awareness regarding the underlying causes of poverty, food insecurity and malnutrition.

·        Work with program managers to set up humanitarian, recovery and resilience programs/projects and clearly contribute to the developing of the project proposals.

·        Consistently strive to improve the quality of the programs established in conformity with the technical and project management standards of GREDO.

·        Familiarizing him/herself thoroughly with his/her projects, the issues involved, the logical framework and indicators and sharing project information with his/her teams.

·        Identify technical constraints associated with project implementation and propose innovative technical solutions in response to such constraints.

·        Implement technical recommendations from sector technical specialists to improve the program e.g. Wash, Nutrition, protection etc.

·        Supervise his/her projects using internal and donor monitoring tools, regular presence in the field, maintenance of reporting deadlines, monthly review of project progress.

·        Promoting and taking part in the evaluation of the impact of his/her project (Internal and external assessments).

·        Promoting and contributing to learning and improvement of quality (internal evaluation and joint visits).

·        Evaluate and analyses with team risks and issues compromising project results and develop plans to mitigate them.

·        Implementing complaints procedures and strengthen accountability particularly in respect of the beneficiary populations.

·        Dissemination of the technical and operational expertise acquired during the program.

·        Coordination of activities with other sectors and departments of GREDO to ensure rational use of resources and optimum integration.

Objective 2: Project Planning, Evaluation and Monitoring:

·        Develop and submit to the supervisor detailed monthly and quarterly project work plans.

·        Coordinate activities across different departments of the organization to create synergies and integration.

·        Provide regular project updates to the project manager as per required.

·        Identifying and obtaining support and advice required for the management, planning and control of the project activities.

·        Develop detailed project implementation plans in consultation with the program managers, coordinators, M&E and involving procurement and logistics.

·        Regularly visit field activities and provide formal and informal feedback to the project staff in terms of good performance and corrections and provide recommendations for improvement

·        Work with Monitoring and Evaluation department to develop tools and processes to ensure that the program is monitored.

·        Support program assessments, evaluations and other reviews required in the program.

·        Promoting and contributing to learning and program quality improvement (internal evaluation and joint visits).

Objective 3: Coordination, personnel and Leadership.

·        Ensure the project is implemented according to the guidelines of organization and consortium/partners.

·        Coordinate with finance, logistics and security focal points in field offices for issues affecting implementation.

·        Identify and lead weekly, monthly coordination meetings at field level and ensure high collaboration between partners and avoid duplication of resources.

·        Represent GREDO in designated meetings in the region/area.

·        Provide management support to staff and maintain GREDO policy of respect and communication between supervisors and subordinates.

·        Promote accountability, communicating expectations and providing constructive feedback through regular performance reviews.

·        Maintain strong working relationships with government line departments/ministries and other humanitarian actors.

·        Inspire and enable others through teamwork, training, and capacity building to realize organizational objectives.

·        Coordinate and maintain ongoing communication with project stakeholder regarding project implementation process and challenges and ensure they are actively involved.

·        Build the technical capacity of the project team, train and guide them and make sure project staff have appropriate individual operational plans drawn from the project work plan.

·        Complete performance management activities including performance planning, monitoring, and annual performance appraisals for staffs under your supervision.

Objective 4: Budget management and Reporting.

·        Responsible for compiling high quality project reports to program manager based on accurate and evidence-based data e.g. monthly, quarterly, annual and semiannual reports.

·        Conduct regular visits to project sites to monitor the implementation of activities, gather feedback from beneficiaries and submit detailed report and findings to program manager and SMT.

·        Collect data on project indicators and maintain an updated database on project progress.

·        Share high quality human interest stories and case studies from beneficiaries while closely engaging communication team.

·        Prepare and submit high quality project

·        Work closely with the project M&E team to track changes and address MEAL requirements for the project.

Job Requirement (Qualification, Skills and Experience).

·   University degree in Social Sciences, Public Health, Climate Change, Agriculture Sciences, Natural resource/Environmental science, Livestock production, Food security and Nutrition or any other relevant field of education.

·         With a minimum of 6 years’ demonstrated experience in managing humanitarian and long term programming.

·        Knowledge & experience of Disaster Risk Reduction (DRR) and Climate Change and Adaptation (CCA).

·       Experience working in fast paced humanitarian programming in Somalia

·       Good facilitation, analytical skills, creative, flexible and excellent report writing skills, demonstrate good planning or capacity to make quick and good decisions.

·        Good experience of project design and project cycle management.

·        Excellent and demonstrated experience of donor reporting and budget/financial management skills is a must.

·        Strong computer skills e.g. Microsoft Word, Excel and PowerPoint, excellent written and oral communication skills.

·        Holds him/her self-accountable for making decisions, managing resources efficiently and ensure VfM.

·        Good Knowledge of the area of intervention and context is an added asset.

·        Strong personality and good character, maturity.

·        Clear knowledge and understanding of DNH and ability to make sure GREDO programs contribute to peace by reducing conflicts and never interacting with conflict.

·        Ability and willingness to cope with high workload and sometimes under challenging working environments.

Child Protection/Safeguarding.

GREDO holds zero tolerance for safeguarding misconducts and position holder is responsible to raise awareness of GREDOs child protection and safeguarding policy and to protect children from all forms of abuse, exploitation, harassment, violence and discrimination and report any incident in relation to CP/safeguarding. GREDO is committed to safeguarding the rights of its program beneficiaries, children, girls and women and all GREDO staffs have the primary responsibility in protecting those most vulnerable and at risk.

The responsibilities of the post will require the post holder to have regular contact with children or young people

Core Values

·        Integrity

·        Honest,

·        Openness

·        Transparency

NB: All applicants should drop a letter of application and updated CV (including 3 Professional referees) to recruitment@gredosom.org and indicate the position applied for in the subject Line (Project Coordinator-Resilience). The deadline for application is 15th November 2024

Only short-listed candidates will be contacted.

GREDO is an equal opportunities employer. Female applicants are highly encouraged to apply.